Create a successful space: a time and place for productivity

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Do you have high priority activities that are not happening? Worried about them getting done, but can’t seem to find the time? How you design your space will help implement these tasks. Unfortunately, activities that are “important” to our business and productivity in life often require personal discipline. Things like: reading, studying, researching, managing, tracking, writing, classifying, filing, billing, etc. While these activities are important, they often go unheeded until they are urgent. When we find ourselves operating in the urgent quadrant, we often do less and feel stressed, pressured, and overwhelmed. Operating from this location causes LOW productivity. With so many demands, how can you be more productive?

Productivity happens when we do what’s important in a focused and efficient way. In our Bible Study group, we discuss having a “sacred” place for our daily quiet time. While this is something I HAVE done for my business and my life, I had NOT done it for my personal Bible study time. It had been an old intention that never happened. It forced me to do this for myself and also review the importance of designed ENVIRONMENTS. Designed spaces will improve your productivity.

What activity, when done regularly, will increase your productivity and overall results? Pick one that is IMPORTANT for you to accomplish, but seems to end up midway, procrastinate, never get it done, or just forget about it. Choose an activity that is the same and repeat it. Reading. Phone calls. To study. Choose something that is important to do regularly and create a space that is meaningful and beneficial.

Follow these 4 steps to design a productive environment to make it happen.

1) WHY? Know why this is important to you and make it a routine (habit). Create a structure that your body will instinctively remember and return to as well. When you pass the “dot”, you will think: “Oh, I have to…”. When it sits there, it will go into autopilot and begin to perform the task. Your body posture can help your mind stay focused. If you sit returning phone calls on a pile of papers, in front of your emails, staring at the dust on your desk, it will be difficult for you to focus on the IMPORTANT task you have set out to do.

2) WHERE? Choose a place you will go each time you do this. Think about what kind of space you need to focus and get things done. Do you need a surface to write on, do you want to feel comfortable (sit on a sofa or in a comfortable place), do you want to feel energized (sit next to light or fresh air), do you need a phone or a computer? Determine the best location to perform this task where you can minimize distraction and stay focused.

3 THAT? Gather your tools. What do you need to do this task? What will inspire you? What are you going to do? What supports or indications do you need? Things like a clock, a coaster for your drink, a motivational quote or photo, a notebook (take notes or make a list of things that come to mind as you focus), pen, books, phone, plant, etc. . Put all of your tools for this activity in this one place, so you don’t waste time gathering them or getting distracted on your way to doing this. Leave the tools there so you can do the activity quickly, easily and effortlessly every time you go to this place.

4) WHEN? Choose a consistent time to be in this place. If it’s professional reading or study time, maybe it’s 7 AM every morning. Decide how long you will do it. Set a timer to keep you on track. You stay there until the beeper sounds. It’s hard at first, but discipline yourself to honor this time for your important task and it will become a habit and a reality.

When you have a routine, a place, a time and a system for this “productivity” activity, it is more likely to be achieved. Other demands, crises and emergencies of the day will not stand in your way. A system that includes all aspects of your environment will guide you, inspire you, and protect you from turning it into a desire and intention that is never implemented. Take 10 minutes and set yours up today!

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