6 Ways a CMMS Can Benefit Facility Managers
CMMS is the abbreviation for Computerized Maintenance Management System. This powerful asset management software can help facility managers execute their asset management strategy effectively. Over time, CMMS can help reduce the cost of maintenance, asset ownership, downtime, and improve productivity and increase asset life. Below are some of the ways these systems can benefit facility managers.
1. Increased visibility
A CMMS allows for greater control and transparency. Managers can use the system to identify team member tasks, pending tasks, and task due dates. This helps them make sure nothing is overlooked.
Increased labor productivity is one of the main benefits of these systems. In part, this is because the system can help professionals plan and track assignments.
2. Automated scheduled maintenance
Planned maintenance can help reduce downtime. Instead of relying solely on memory, the system notifies facility managers as soon as the system requires maintenance.
2. Guest Application Portal
Another great feature of A CMMS is that it has a work request portal that allows unregistered users to register work requests in case something requires maintenance. Facility managers can review these requests and prioritize jobs accordingly.
This feature is very useful for organizations that have many employees, such as manufacturing plants, office buildings, and schools. As soon as the work request is executed and closed, the system sends a notification to the guest that the request is complete.
3. Accessible asset history
Since human memory is not as reliable, CMMS provides details of tasks that have been completed in the past. There is a unique record for each asset that provides details of parts used, downtime, reliability, and number of labor hours.
This information is stored in the CMMS database and helps new employees to solve the problem. Therefore, this can help employees save a lot of time.
4. Quick analysis and reports
It is easy to extract data from the CMMS for different types of analysis. For example, the data can be used to identify the causes of downtime and other problems with equipment. Therefore, solutions such as spare parts, preventive maintenance and regular inspections can be arranged to reduce downtime in the future.
5. Easy Cost Tracking
Since this system records labor parts and other expenses, facility managers do not need to check records and receipts at the end of the year. All they have to do is check the CMMS to find out where all the budget was spent.
6. Shopping
In most CMMS systems, you can find a purchasing module that allows tracking of purchased parts and supplies. This helps ensure that there is no duplicate purchase of additional components. Apart from this, with the help of purchase records, facility managers can re-order the same parts when required.
In short, a Computerized Maintenance Management System (CMMS) is an ideal asset management software for facility managers as it helps them automate routine activities. Therefore, they can focus on other important aspects of the business. They can also reduce expenses related to maintenance. In addition, it helps make facility management more efficient by reducing costs and generating revenue.